W & P Action Plan A.G.M. 2019 - A.G.M. 2022


The following framework sets out what Guild Officers will work towards over the next few years. Having an Action Plan in place will enable ideas to develop, provide continuity and ensure the Guild is striving to be a relevant entity for its members.

The vision is of a central administration which can provide resources, educational initiatives and public relations representation advice and support, using resources to best advantage whilst encouraging Districts to be more independent and flexible in what they offer in terms of local day to day ringing.

The Action Plan can be developed in detail as appropriate and will significantly take into account members’ feedback including matters of budget. It will be reviewed annually to monitor progress.

  1. Ongoing work:

  2. Key need areas identified:

    1. Communications:
      Leader Adrian Nash: working with Principal officers, Communications team and the GDPA representative.

      Budget: £700

      • Membership Database

        • Roger Booth and Andrew Glover have risen to the challenge of getting the membership database up and running and have also started working on the communication channel using Mailchimp. It is chiefly through their superb efforts and enthusiasm that it is now starting to come together. Thank you very much Roger and Andrew.

        • A newsletter was sent out to members via WINPORT and those who had registered with the Membership database through the Guild Website.

        • We have 1496 members. About 23% of these so far are registered and the number is growing.

      • Seek out and encourage more ‘relevant experience’ volunteer assistance for the website Timescale: ongoing

      • Investigate improved communications channels. Timescale: June 2020

        • Mailchip has proved to be the most cost-effective and easiest to get working.

      • Seek out and establish a small group of ‘News Ambassadors’ in local areas to work alongside the Communications Team. Timescale: ongoing

        • This has not been very effective in practice and may to some extent have been taken over by members’ natural desire to communicate their news by social media directly albeit obviously in an uncoordinated, highly informal manner.

      • Review GDPR policy and provide relevant training and guidance to key district and guild officers. Timescale: June 2020

        • A GDPR policy has been formally approved by the Guild and is now in place and may be reviewed on the Guild web-site.

    2. Young Ringers:
      Leader Helen Woolford: working with Principal Officers, W&P Young Ringers’ Group and the Safeguarding Officer.

      Budget: £0

      • Work with the safeguarding officer to increase awareness of both the safeguarding policy and review available training for protection of young and vulnerable people. Timescale: January 2021

      • Push out safeguarding policy to all towers. Timescale: January 2021

      • Gain knowledge of towers where young ringers are based and work with these towers to maintain and increase easy access to the Young Ringers’ groups training and events, and available financial support. Timescale: March 2021

      • Assist districts with strategies for recruitment of young ringers at a local level and creation of local young ringers’ groups. Timescale: June 2021

      • Work with young ringers to develop a programme of Guild events specifically designed for them (outings, competitions etc.). Timescale: June 2022

    3. Recruitment and Retention:
      Leader Mike Winterbourne: working with Principal officers, Education Committee, communications team and Local districts.

      Budget: £40

      • Garner available and appropriate resources, including financial, to ensure there is a continuous supply of new ringers and that they are well-trained and motivated for the long term benefit of all. Timescale: June 2022

      • Consider new opportunities for recruitment initiatives at local level. Timescale: Sept 2021

      • Learn to ring events. Timescale: March 2022

      • Investigate opportunities to assist with funding of recruitment and retention. Timescale: March 2022

      • Identify and publish towers able to train new ringers on behalf of struggling towers, as well as for their own benefit. Timescale: March 2022

      • Develop ‘new ringer welcome pack’. Timescale: March 2021

    4. Education:
      Leader Pete Jordan: working with Principal officers, Education Committee and Local Districts

      Budget: £0

      • Across the Guild area, support educational initiatives, especially those improving the quality and sustainability of ringing and ringing teaching. Timescale: June 2022

      • Encourage ‘relevant experience’ volunteer assistance at local training events. Timescale: June 2021

      • Develop strategies to provide key support for training at district level. Timescale: June 2021

    5. Heritage:
      Leader Allan Yalden: working with Principal officers, Local Districts and the Education committee.

      Budget: £150

      • Consider further action to protect our heritage, including undertaking and archiving audio recordings of bells for future generations, and photographing peal boards and other significant historic artefacts. Timescale: To seek a volunteer or more to gather firstly the audio by end of 2021 and then the peal board pictures using lessons learned from the initial action by end 2022. Help may also be needed from the Comms team.

      • Develop local training for Steeple keepers to help maintain bells for the future. There is support for this from the S&M workgroup of the Central Council. A spanner’s group is thought to be possible as each towers requirement has a different engineering challenge. Timescale: end 2021

      • Investigate ways to support local tower maintenance through the BRF, maintenance groups or centralised resources. Timescale: see above

      • Continue with update and completion of the bell stock survey. A trial is in place to link this to the Dove website Timescale: June 2021

  3. Future events:

Rev 1.3 23/08/2020